Privacy Policy

Viscar Industrial Capacity Limited (“the Company”) is committed to protecting and respecting your privacy in accordance with the Data Protection Act, 2019 (Kenya) and the Data Protection Regulations, 2021

This policy explains how we collect, use, store, and protect your personal information when you interact with us—whether as a client, trainee, supplier, employee, or partner.

1. Data We Collect

We may collect personal information from you when you:

• Register for our training programs or events
• Apply for employment or internship opportunities
• Engage us for consultancy or technical services
• Supply goods or services to us
• Communicate with us via email, phone, or online forms

The personal information we collect may include:

• Your name, contact details, and identification documents (e.g., ID, KRA PIN, NSSF, SHA)
• Bank account details (for payment purposes)
• Health or police clearance certificates (where legally required)
• Employment or academic details relevant to our services

2. Purpose of Data Collection

We collect and process personal information to:

• Deliver and manage our training, consultancy, and recruitment services
• Process employment applications and manage staff records
• Comply with legal and regulatory obligations
• Communicate updates, offers, or opportunities related to our services
• Maintain contractual relationships with clients, trainees, and suppliers

3. Lawful Basis for Processing

Your data is processed on one or more of the following lawful bases:

• Consent — when you voluntarily provide your information (e.g., signing up for a course)
• Contractual necessity — where processing is needed to fulfill a contract with you
• Legal obligation — to comply with tax, employment, or regulatory requirements
• Legitimate interest — for purposes such as improving services and maintaining records

4. Data Sharing and Disclosure

We do not sell or rent your data.
However, we may share your information with:

• Regulators or government authorities where required by law
• Third-party service providers who support our operations (e.g., IT, payroll, training partners)
• Law enforcement agencies for the prevention or investigation of crime

All third parties are required to comply with the Data Protection Act and maintain confidentiality.

5. Data Storage and Retention

Your personal data is securely stored within Kenya and is not transferred outside the country.
We retain your information only for as long as necessary to fulfil the purpose for which it was collected, or as required by law. After this period, data is securely deleted, anonymized, or archived.

6. Your Rights as a Data Subject

Under the Data Protection Act, you have the right to:

• Access the personal data we hold about you
• Request correction or deletion of inaccurate or outdated data
• Withdraw consent for processing (where applicable)
• Object to the use of your data for marketing or other non-essential purposes
• Request a copy of your data or its transfer to another party

To exercise your rights, contact us at enquiries@viscarcapacity.com or +254 715 389 245.

7. Data Security

We have implemented robust technical and organizational measures to protect your data from unauthorized access, loss, or misuse. These include encryption, restricted access, employee training, and regular audits to ensure data integrity and confidentiality.

8. Data Breach Notification

In the unlikely event of a data breach, we will promptly notify the Office of the Data Protection Commissioner (ODPC) and affected individuals, as required by law.

9. Updates to This Policy

This privacy statement will be reviewed and updated periodically to reflect changes in legal or business requirements. The latest version will always be available on our website.

Contact Us

If you have any questions or concerns regarding this Privacy Policy or your personal data, please contact:
📧 enquiries@viscarcapacity.com
📞 +254 715 389 245
🏢 Viscar Industrial Capacity Limited, Nairobi, Kenya